Privacy Policy

Last updated: 01/04/2026

1. Introduction

Total Edge Scouting & Sports Agency (TESSA) (“we”, “us”, “our”) is a football scouting and sports agency dedicated to identifying, developing, and representing football talent. We are committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website [yourwebsite.com], contact us, or engage with our services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. [gov.uk]

2. Who We Are (Data Controller)

TESSA is the Data Controller responsible for your personal data.

Registered address:
Email: support@totaledgessa.com

If required, we may appoint a Data Protection Officer (DPO). Any privacy‑related enquiries can be sent to the contact details above.

3. Personal Data We Collect

We may collect and process the following categories of personal data:

a) Players and Guardians

Full name, date of birth, nationality
Contact details (email, phone, address)
Playing history, position, performance data, images and videos
Medical or fitness information (only where necessary and with explicit consent)
Parent/guardian contact details for players under 18

b) Clubs, Scouts, and Coaches

Name, club or organisation
Job title and professional contact information
Communication records

c) Website Users

IP address, browser type, device data
Pages visited and interactions (analytics)
Information submitted via contact or registration forms

Special category data (such as health or biometric data) is handled with enhanced protections and only processed where legally permitted. [gov.uk]

4. How We Collect Your Data

We collect data when you:

Submit forms on our website
Contact us by email or phone
Register as a player, scout, or partner
Provide video footage or performance data
Use our website (via cookies and analytics tools)

5. Lawful Bases for Processing

We process personal data under the following lawful bases:

Consent – where you have given clear permission
Contract – where processing is necessary to provide our services
Legitimate interests – to operate and grow our agency
Legal obligation – where required by law (e.g. safeguarding)

For children under 18, parental or guardian consent is required. [ico.org.uk]

6. How We Use Your Data

We use your data to:

Identify and assess football talent
Communicate with players, guardians, scouts, and clubs
Arrange trials, scouting opportunities, and representation
Manage our website, security, and analytics
Comply with legal, regulatory, and safeguarding obligations

7. Sharing Your Data

We may share personal data with:

Football clubs and academies
Scouts and coaching professionals
Medical or performance specialists (where relevant)
IT and website service providers
Legal or regulatory bodies when required

We never sell personal data.

8. International Transfers

If data is transferred outside the UK, we ensure appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses, in line with UK GDPR requirements. [ico.org.uk]

9. Data Retention

We retain personal data only for as long as necessary:

Active player records: duration of representation plus a reasonable period
Enquiries: up to 24 months
Website analytics: typically 12–26 months

10. Your Rights

Under UK GDPR, you have the right to:

Be informed about how your data is used
Access your personal data
Rectify inaccurate or incomplete data
Request erasure (“right to be forgotten”)
Restrict or object to processing
Data portability
Withdraw consent at any time

You may also lodge a complaint with the Information Commissioner’s Office (ICO). [gov.uk]

11. Cookies

Our website uses cookies to enhance user experience and analyse traffic. Non‑essential cookies are used only with your consent. A separate Cookie Policy may apply, in line with PECR requirements.

12. Data Security

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, loss, or misuse, including secure storage and access controls. [gov.uk]

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with an updated “Last updated” date.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Email: support@totaledgessa.com